We work together to make this Friends Group the strongest and most effective group we can to ensure that Wolves Lane Garden Centre continues and thrives.
FRIENDS OF WOLVES LANE
- Our Aim The aim of the Friends is to ensure that there should be a financially sustainable future for the Centre providing the current and a widened range of services to enable a thriving local community.
- Membership Membership will be open to anybody with an interest in using the Centre, regardless of class, race, culture, gender, age or sexual orientation, as long as:
- they agree with the aims of the group
- they have given their name and address to be put on to the membership list.
- Annual General Meeting Every year there will be an Annual General Meeting. The meeting will select one of the members to chair the meeting. At this meeting the members will:
- Hear a report on the activities of the Friends for the previous year – (and if appropriate, on the group’s finances, prepared by the Treasurer).
- Decide whether there will be a membership subscription for the forthcoming year
- Identify and discuss matters of particular importance for the forthcoming year.
- Make rules on the way the Friends group will operate e.g. by amending the Constitution.
- Collect and record names of members who wish to be members of any working groups for the forthcoming year
- Elect three members to be Secretary, Chair and Treasurer.
- Conduct any other relevant business the meeting so decides
Everybody on the membership list will receive at least two weeks notice of the Annual General Meeting by a mailing to the addresses on the membership list and by putting up notices in the Centre. Members will also receive information on how to become active in the Friends’ activities and join any working groups.
- Other General Meetings At least two other General Meetings for members and other centre users will be organised during the year. These meetings will be publicised in good time to members and users. At these meetings members of working groups will:
- Keep members up to date with plans and decisions affecting the Centre
- Collect the views of members and other centre users
- Procedure at All General Meetings The General Meetings shall be the decision-making body of the group. All members will have a right to attend and to vote.
Decisions shall be by consensus where possible, or by a simple majority vote where necessary – except for amendments to the Constitution which require a two-thirds majority at the AGM. A quorum shall be 4 members except at the AGM where it will be 6. If there isn’t a quorum, any decisions made regarding policy must be ratified at the following meeting. General Meetings may decide to set up working groups, or to delegate any relevant tasks to individual members.
- The Work of the Friends Members will be encouraged to get actively involved in the work of the Friends group. Anyone acting on behalf of the FOWL will be expected to act in an appropriate manner, and to follow the general policies agreed by the members at the General Meetings. Working groups and officers can meet in between the general meetings in order to manage the affairs of the Friends.
- Finances If relevant, a bank account will be set up in the name of the Friends of Wolves Lane. All money received in the form of donations, subscriptions or any other contributions will be put into the bank account and will be used to further the aims of the group. The signatures of two of the Treasurer, Chair and Secretary will be required on all cheques. The annual accounts shall be independently verified, and the books shall be made available for inspection on request at the AGM.
- Powers The FOWL has the power to raise funds, to employ such staff as are necessary, and to enter into any transactions necessary to further its aims. It has the power to manage, licence, lease or buy property and to maintain and equip it for use. It has the power to appoint trustees, and to take out trustee liability insurance cover.
- Dissolution If a General Meeting, or 10 members, wish at any time to dissolve the FOWL, they should give to all members at least 14 days notice of a Special General Meeting to discuss this. If such a decision is agreed at that meeting by a simple majority of those members present and voting, the assets will be disposed of to another voluntary organisation with compatible aims and principles, this group being agreed at the same meeting.
Signed by M. Hawting (Secretary)
and P. Chinn (Chair)